Vendor Bid Submission Requirements Check List for Installed Items

Each Bidder is required to submit in the same sealed envelope one (1) Bid Package. The envelope should be labeled with the bid item name and the CPC bid number. Bid prices must be guaranteed 12 months from the date of the bid.

Each Bid Submission shall contain the following:

1. A fully completed and signed Bid Proposal Form and Bidders Self Certification Form.
   
   
2. A signed Rules of the CPC.
   
   
3. A signed Vendor Code of Ethics.
   
   
4. A signed Non-Collusive Affidavit.
   
   
5. A fully completed and signed copy of Form HUD-5369-A: Representations, Certifications, and Other Statements of Bidders.
   
   
6. Typed Summary Price Sheet(s) on currently posted forms.
   
   
7. List of Bid Items with test report numbers (if required by the Housing Agency).
   
   
8. The Manufacturer's descriptive literature marked for each item offered (Used to determine conformity with specifications and must conform to the requirements of the CPC Terms and Conditions).
   
   
9. Bonding Agent's letter with Power-of-Attorney attached.

All contracts issued under the CPC Bid program must comply with all HUD contracting requirements for Davis Bacon Wage Rate Compliance, Section 3 Requirements, and the HUD General Conditions (HUD-5370)

Vendors are reminded to complete the checklist and ensure that all documents required by the specifications for the item bidding are included. Failure to include any required item will deem the bid non-responsive. Use current forms posted on the website. Do not use documents from previous bid packages.

NOTE: Bidders of installed items are required to list their General Contractors License Number for both North Carolina and South Carolina. License Numbers should be listed on the exterior of the sealed bid envelope and on the Bid Proposal and Bidders Self Certification Form.

FAILURE TO PROVIDE LICENSE INFORMATION WILL RESULT IN THE BID BEING DECLARED "NON-RESPONSIVE".

Please use only black ink. Other colors do not scan well for posting to the website and may result in documents that are difficult to read.

Section 3 Requirements

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 clause):

1. The work to be performed under this contract is subject to requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low, and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
   
   
2. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implements section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.
   
   
3. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, and the name and location of the person(s) taking applications for each of the positions, and the anticipated date the work shall begin.
   
   
4. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice of knowledge that the subcontractor has been found in violation of regulations in 24 CFR part 135.
   
   
5. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractors' obligations under 24 CFR part 135.
   
   
6. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD-assisted contracts.
   
   
7. With respect to work performed in connection with Section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (1) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).

Notice

Lead-Based Paint Hazard Regulations

Date: 9/30/2010
To: All CPC Vendors
From: CPC Committee

All Housing Authorities are required to comply with regulations published in the April 22, 2008, Federal Register: Part II; Environmental Protection Agency;40 CFR Part 745; Lead; Renovations, Repair and Painting Program; Lead Hazard Information Pamphlet; Notice of Availability; Final Rule as well as Regulations published by HUD.

In addition to those Federal Regulations, North Carolina Housing Authorities are required to comply with the North Carolina Administrative Code Chapter 10-A Subchapter 41-C - Occupational Health; Section .0900 - Lead-Based Paint Hazard Management Program for Renovation, Repair and Painting, issued in January of 2010.

All Contractors selected for a CPC installation contract will be required to comply with all applicable sections of the above-referenced regulations and any other regulations that may be promulgated by Federal or State Government. Contractors will be asked to provide certification where required prior to the execution of any contract.